Admin & Supply

Deals with retirement and death benefit matters of staff.

• Preparing and processing requisite severance benefits documents.
• Assembling and packaging of retirement documents.
• Forwarding packaged documents to the Ministry of Establishment for further processing, computation, and payment of retirement benefits.
• Confirming finance files for payment of gratuity.

Manages the receipt and dispatch of all official mails addressed to the Executive Chairman and the Board.

• Receiving all official mails and letters addressed to the Executive Board Chairman and forwarding them in files for his response.
• In charge of all administrative matters in terms of filing.
• Receiving and dispatching mails from the entire Board and mails for retirees to the office of the Head of Service.

Manages personnel files and confidential correspondence at Board Headquarters.

• Managing personnel files through the physical filing system, arranged alphabetically.
• Opening of personnel files with index numbers.
• Receiving and recording mails (mainly personnel matters) from the open registry.
• Filing and moving such mails in personnel files to the Executive Chairman.

Handles all staff promotion, conversion, and progression matters.

• Issuing of promotion letters to staff and retirees.
• Issuing of confirmatory promotion letters to retirees.
• Correction of staff promotion letters.
• Progression and calculation of retirees' accumulated promotions from assumption of duty to retirement.
• Prompt recording and dispatch of files related to staff promotions.
• Issuing of conversion letters to qualified staff.

Processes study leave notifications and approvals for Board staff.

• Processing and handling notifications of study leave for staff.
• Processing study leave approvals from the Office of the Head of Service through the Ministry of Establishments, Training & Pensions Bureau.

Handles a wide range of official correspondence and establishment matters under the Director's directives.

• Preparing letters of introduction to embassies and banks.
• Preparing letters of approval and appreciation/congratulatory messages.
• Preparing letters of confirmation of first appointment.
• Handling letters of reinstatement and extension of service.
• Handling letters for replacement of staff identity cards and letters of non-indebtedness.
• Preparing and issuing query letters and warning letters under the directive of the Director.

Responsible for the receipt, custody, and distribution of instructional materials.

• Receiving and safe keeping of instructional materials.
• Distribution of instructional materials to various schools in the 23 LGEAs in the state.

Manages all Board vehicles, drivers, and facility maintenance.

• In charge of all Board vehicles and ensuring they are in good working condition.
• Supervising the release of vehicles to staff on official assignments based on Executive Chairman's approval.
• Maintenance and servicing of air conditioners in the office.
• Ensuring regular water supply and fixing of damaged water pipes in all offices.
• Supervising all Board drivers and assigning them to official engagements.
• Interfacing with management on drivers' welfare.

Handles all National Youth Service Corps matters and Transfer of Service applications.

• Receiving posting letters from NYSC members deployed to UBE schools or the Board office.
• Processing and issuing final clearance letters for Corp members completing the NYSC scheme.
• Handling the processing of Transfer of Service (TOS) applications for approved UBE staff.

Supervises facility cleanliness across all Board offices.

• In charge of all cleaners across the Board.
• Supervising the cleaning of all offices and toilets in the Board's premises.

Manages confirmation of appointments and Record of Service documentation.

• Preparing and issuing confirmation of First Appointment and Formalization of Appointment letters.
• Updating the Record of Service (ROS) form for all staff.

Handles staff welfare, leave matters, and related administrative functions.

• Preparing and issuing approval of change of name letters under the Director's directive.
• Handling all staff leave matters.
• Handling all government housing quarters matters for interested staff.

Manages and maintains the nominal roll database of the entire RSUBEB workforce.

• Preparing an updated monthly nominal roll of the entire UBE workforce for submission to the Rivers State Head of Civil Service.
• Vetting of staff details in the nominal roll database before introductory letters are approved for bank loans.
• Deleting names of retirees, deceased staff, and resigning staff from the nominal roll.
• Printing nominal rolls for retirees processing retirement benefits.
• Providing accurate details of any staff to Board management upon request.
• Managing and maintaining the nominal roll database of the entire UBE workforce in the state.